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The account structure consists of three main parts:
* View the 
Chart of Account Numbers
Account Number
The account number is a general description of the revenue or expense. All school based revenue accounts are in the 500000 series and all expenditures are in the 600000 series.
Facility Number
The facility number is the school number and is unique to each school. The facility/school number is the same for both division and school based funds.
Program Number
The program number allows for the tracking of revenues and expenses related to a particular classroom, program or project. It enables you to identify the revenue or expense as belonging to a specific classroom, project or area of instruction.
The Elementary Program Numbers range from 801 to 849 and are the same for all elementary schools.
The High School Program Numbers range from 850 to 899 and are the same for all High Schools.
Project Program Numbers range from 901 to 980 and can be used by both Elementary and High Schools. Each school determines the description for these numbers. The accounting system describes the various programs as Project 1, Project 2, etc. The school must assign a particular program to each of the Project descriptions.
Example:
601102 100 806 consists of Account Number 601102, Facility Number 100 and Program Number 806. This indicates a Classroom Expenditure for School 100 for the Grade 1-1 class.
Examples for coding of Revenues:
Example 1:
You have collected $100.00 in Registration Fees for Grade Two, Classroom Two.
| 501100 100 812 | $50.00 | Code to registration fees revenue, school 100, Grade 2-2 |
| 501104 100 812 | $50.00 | Code to workbook fees revenue, school 100, Grade 2-2 |
Example 2:
You have received a cheque from the Knights of Colombus to be used for miscellaneous purchases. (Funds are not assigned to any specific classroom or project.) This can be coded as:
501407 100 000 (Account Number for Donation Fees, Facility Number, no specific program)
Example 3:
You have received $370.00 dollars in registration fees for various classrooms. You have also received a cheque from the Parent Council for $50.00 (Funds not assigned to any specific class or project).
| 501100 100 826 | $140.00 | Registration Fees Revenue, School 100, Grade 5, Classroom 1 |
| 501100 100 806 | $90.00 | Registration Fees Revenue, School 100, Grade 1, Classroom 1 |
| 501100 100 821 | $140.00 | Registration Fees Revenue, School 100, Grade 4, Classroom 1 |
| 501402 100 000 | $50.00 | Parent Council Revenue, School 100, No Program Number |
Examples for coding of Expenses:
Example 1
You have received an invoice for workbooks for the Grade 2-2. After checking that all the books have been received, have the appropriate budget manager sign the invoice and code it to the appropriate account. The appropriate account number would be 601104 100 812 (Account Number for Workbook Expenditure, Facility Number, Program Number)
Example 2:
The school has purchesd T-shirts to sell as a fund raiser. The company that supplied the T-shirts sends you an invoice. This invoice would be signed and coded to 601 405 100 000 (Account Number for Merchandise Expenditure, Facility Number, No specific Program)
Merchandise Expenditure, Facility Number, No specific Program)
The funds collected from the sale of the T-shirts would be coded to 501 405 100 000. (Account Number for Merchandise Revenue, Facility Number, No specific Program).
Example 3:
Your school has received an invoice from Hertz Northern Bus. The whole invoice is to be charged to transportation for various grades. Please Click to see Example
| 601105 215 806 and 807 | One trip charged to the Grade one class (one half of the charge to Grade 1-1 and one half charged to Grade 1-2). |
| 601105 215 816 | Transportation Expenditure, School 215, Grade 3-1 class. |
| 601105 215 801 | Transportation Expenditure, School 215, Kindergarten -1 class. |
| 601105 215 831 | Transportation Expenditure, School 215, Grade 6-1 class. |
| 601105 215 826 | Transportation Expenditure, School 215, Grade 5-1 class. |
